In this article:
- Enter a pledge
- Create pledge installments
- Add related tasks to a pledge
- Add multiple pledges sequentially
- Add pledges in bulk
- Acknowledge pledges
- Write off a pledge
Enter a pledge
You can add a pledge to your database by clicking the Add gift button on the Dashboard or on the Fundraising tab, or from any individual constituent record. Then select Add pledge from the dropdown menu that opens.
Add the pledge data. Please note that you will not have the option to assign a payment type or a deposit date, because those items are not available for pledges. (You can enter that data when you receive the pledge payment/s, which you will enter as a gift/s.)
Once the basic pledge information is set, you can add installments to it if desired.
Create pledge installments
Pledge installments allow you to define the payment schedule for a particular pledge. They also make it easy to map gifts to the proper pledge during gift entry.
Installments can be generated according to different schedules: One-time, weekly, monthly, quarterly, or annually. For one-time payments, you just need to set the date and one installment for the full amount of the pledge will be created. For all other intervals, you can set the first payment date and the payment amount. For the $1,000 pledge from Antonia Banderas (see the last screenshot in the previous section), you can create a monthly payment interval of $100:
Click the Calculate installments button to create entries for all the installments that are required to fulfill the pledge, according to the specified start date and interval:
When you save the pledge, the installments will be created.
When you enter a gift toward a pledge installment, you can then choose to connect the gift to the installment to close it. To do this, find the constituent, add a gift, and choose the installment that the gift is in payment of:
Note: If you don’t set everything up completely the first time, you can always come back and reconfigure the payment schedule by editing the pledge you want to update.
Add related tasks to a pledge
If you want to take action in a specific way in response to a gift or pledge, such as a follow-up thank you call or a reminder email or mailing, you can add one or more related tasks to the pledge. You can add as many related tasks as you need to, and each will be connected to the gift’s constituent.
Add multiple pledges sequentially
If you have a stack of pledges to enter, you can save time on data entry by clicking the Save and add another button when you are ready to save each pledge. This will save the pledge (and any related gifts, tasks, or installments) and reload a blank pledge entry form.
Add pledges in bulk
It's also possible to enter data for multiple pledges at one time by entering your pledges in bulk. To use this feature, click the Fundraising tab and choose Bulk gift entry:
Change the Bulk gift entry form to accept pledge records:
Then enter your pledge data, one pledge at a time, clicking the Save and add another button to enter data for each new pledge:
When you've added all your pledges, click the OK, I'm done button:
A dialog will open with the message that if you did not save your gifts you will lose the data. Please note that as long as your pledge data is in the form and you have clicked the Save and add another button for the most recent entry, all pledges will be saved when you click the OK, I'm done button:
As you may know, you won't be providing a tax receipt for a pledge amount; you'll only provide this for an actual payment. But we encourage you to thank your donors for committing to give a pledge to your organization and, in that spirit, to develop and use pledge acknowledgment templates that appropriately further your stewardship efforts. To learn how to send acknowledgments for pledges, read the Acknowledging gifts in LGL article.
Note: For more information on any fields in this form not discussed in this article, please refer to the Data Dictionary (also available from the Flex Importer page in your LGL account).
Write off a pledge
You would typically write off or write down a pledge when a constituent is unable to fulfill the complete pledge. To do this, you can edit the pledge:
You can then zero out the balance of the pledge by typing the full amount of the pledge balance (whatever is remaining that has not been paid) in the write-off amount field, as shown here:
LGL takes the write-off date into account and marks the pledge complete if the total for the payment combined with the write-off amount is greater than the total pledge amount.